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- Organizational Activity is defined in the Student Organization Administration section of the Handbook.
- Investigation. An investigation into alleged organizational activity may be done without notice of charges or provision of any other information beyond notice that the University is reviewing a concern received. An investigation may include all individuals from the organization and may be conducted, when necessary, in such manner as to minimize the ability of members to pass information among themselves. After an investigation is concluded, a summary of information in order to protect the anonymity of individuals providing information as well as charges, will be provided to the organization’s representative. If individual conduct charges arise from an organizational investigation, the procedures governing a student accountability hearing apply.
- Representative. A Representative is defined as a current student member of a student organization that will represent the organization’s interest in any proceeding by the University. The Representative will attend all meetings, speak on behalf of the organization, and receive official notices. The Representative will not be held individually responsible for any findings made via the Student Organization Procedures, but may be subject to individual accountability processes if they, as an individual, are alleged to have violated University policies.
- Support Person. A Support Person is defined as a current member of Vanderbilt’s faculty, staff, or student body. Regardless of affiliation with the University, parents, guardians, and attorneys may not serve as a Support Person. In most instances, the Support Person chosen will be the Vanderbilt faculty or staff advisor to the Registered Student Organization. Should another Vanderbilt faculty, staff, or student serve as the Support Person, Student Accountability will still communicate or meet with the Registered Student Organization’s advisor. The Support Person’s role is intended to support the accused organization’s Representative throughout the hearing process. The Support Person may communicate with their organization’s Representative privately, but may not otherwise actively participate or speak in the resolution process.