Prior to submitting an appeal, students and student organizations may review relevant University records that were considered by the hearing body or officer in rendering a decision. For students, the review is limited to evidence used to determine a finding or informed the sanction assigned, audio recording(s) for proceedings that were recorded, and written minutes of Honor System proceedings, when applicable. For student organizations, the review is limited to the investigative summary and audio recording(s) for proceedings that were recorded.
A student must email studentaccountability@vanderbilt.edu to schedule a review of records. Reviews will only be conducted during regular business hours with a maximum limit of two hours per review session. Additional sessions may be requested, which will be granted at the discretion of Student Accountability. It is the responsibility of the student to request a timely review in advance to meet their appeal deadline; students may also request extensions of the Appellate Review Board by emailing appeals@vanderbilt.edu.
Participation in a review is limited to a staff member from Student Accountability, the accused student or student organization Representative, and an individual that qualifies as and is serving in the capacity of an adviser as defined by the Student Handbook. A student may request an adviser trained in the Appeals process by emailing appeals@vanderbilt.edu.
Students are permitted to take notes during a review but may not photograph, video, or audio record materials. A student taking such actions will have their review suspended and may be referred for corrective action through the University’s accountability process.
A request for an inspection of records as allowed by FERPA (other than in connection with a pending appeal) that is received prior to the resolution of a conduct matter will be scheduled after the matter is concluded by the University or within 45 days of the request, whichever is the shorter period to wait.