In keeping with the University’s policy prohibiting student organizations from making contractual commitments (whether formal, understood, or implied), Registered Student Organizations, with the exception of Greek organizations, may not hold events at off-campus locations without the express approval of the appropriate Adviser and the completion of appropriate contractual documents approved by the Vice Provost and Dean of Students or designee. A number of Registered Student Organizations with oversight from their national organizations have secured exceptions from the Vice Provost and Dean of Students to this approval process. For authorized off-campus events, third-party (and, where applicable, licensed) vendors must be used for all services (i.e., security, identification checks, distribution of alcohol, etc.).
All RSOs, except for Greek organizations, planning to hold off-campus events must register their activities on Anchor Link if they meet certain criteria. This ensures the safety of participants and proper procedures are followed.
General Registration Requirements
Student organizations must register their off-campus events, including service, if they:
- Partner with an external organization
- Include Minors
- Include Overnight Stays
- Require significant travel
- Involve legal implications
- Use Student Organization Funding for any purpose (e.g. Lyft codes, travel expenses, programming)
All Registered Student Organizations, with the exception of Greek organizations, that are traveling, including domestic and international, must also complete all steps outlined on the Registered Student Organization Travel Policies page.