If a student is found to be in violation of University policy, the findings of the case, including any sanction, may be made known to appropriate persons, including, but not limited to, the complainant (only where applicable and as permitted by law), the appropriate academic dean, the faculty adviser, appropriate staff members, and/or the responsible student's parents or guardian. Parents or guardians are notified of deferred probations, disciplinary probations, suspensions, and expulsions.
When a student is found responsible, the appropriate University officials will be notified of the decision of Student Accountability, and the dean of the school in which the student is enrolled will be notified if the finding will affect the student's academic status. However, implementation of sanctions or required actions is normally not taken until the accountability process, including an appeal, if any, is completed.
Notifications outlined within this section do not limit the ability to share information internally with those who have a legitimate educational interest, share enrollment status of a student, or any other exception to federal privacy law.
Records of Student Accountability proceedings and investigations are maintained in Student Accountability, Community Standards and Academic Integrity in accordance with the office’s document retention policy. Reports of disciplinary probation, suspension, and expulsion to third-parties other than those identified above will not be released outside the University absent a written release from the student or unless otherwise required by law in accordance with the Family Education Rights and Privacy Act (FERPA). However, students should be aware that they may be required to sign a waiver when applying to graduate or professional schools or in the course of any employment or governmental background check, particularly those requiring a security clearance.
Notifications of educational conferences and deferred probations will only be made to confirm what a student has already provided a third party as they are not considered reportable records otherwise.