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- Meetings open only to members. A registered student organization may invite any person to address its members, but the organization must follow normal procedures for reservation of space with Student Centers and demonstrate its ability to pay for associated costs.
- Meetings open to the Vanderbilt community. A registered student organization may invite any person, approved by the majority of its members, who represents a point of view pertinent to the occasion to speak to an assemblage of the Vanderbilt community, provided that the sponsorship of the event is consistent with the purposes of the organization. The organization must follow normal procedures for reservation of space with Student Centers and demonstrate its ability to pay for associated costs.
- Meetings open to the public. For open meetings sponsored by a registered student organization, procedures for reserving space through Student Centers must be followed and the organization must demonstrate its ability to pay for associated costs.
- Procedures for all types of meetings described above include registering in advance with Student Centers so as to ensure the adequacy of arrangements, minimize schedule conflicts, reserve space, and demonstrate ability to pay for costs incurred.
- Limitations on meetings. The University may restrict the times and places of registered student organization meetings on University premises. A registered student organization denied permission to sponsor an assembly may appeal the decision to the Dean of Students or the Dean’s designee.
- Sponsorship. A registered student organization that sponsors an activity will be responsible for registration, arrangements, publicity, costs incurred, and the conduct of the participants. The Dean of Students, or the Dean’s designee, must approve access to University facilities for requests from registered student organizations that wish to use the facilities for a speaker of their choosing. External groups may cooperate with a registered student organization in a campus event, but the campus organization remains fully responsible for the conduct of the external group, and the Dean of Students or the Dean’s designee must pre-approve the arrangement. Student organizations fronting for external groups is prohibited. External groups or individuals wishing to use University facilities independently must conform to University policies and must request access through Student Centers.